Legal

Privacy Policy

Effective Date: April 2026

1. Introduction

This Privacy Policy describes how PEAK6 Group LLC (“PEAK6,” “we,” “us,” or “our”), operating the Vouch interview platform (“Platform”), collects, uses, discloses, and otherwise processes your personal information when you use the Platform. By using the Platform, you agree to the collection and use of information in accordance with this Privacy Policy and our Terms of Service (available at https://apply.peak6trials.com/terms).

PEAK6 is the data controller responsible for determining the purposes and means of processing your personal information collected through the Platform. When your information is shared with a hiring organization for evaluation purposes, that organization may independently determine how it uses the information it receives, in which case it acts as a separate data controller for that processing.

2. Information We Collect

2.1 Information You Provide

  • Application Information: Name, email address, phone number, resume, educational background, work experience, and responses to application questions.
  • Interview Recordings: Video and audio recordings of your interview sessions, which may include your likeness, voice, and facial geometry.
  • Supporting Documents: Pitch decks, portfolios, or other materials you choose to upload.
  • Communications: Any correspondence you send to us, including support requests or feedback.

2.2 Information Collected Automatically

  • Device Information: Browser type, operating system, and device identifiers.
  • IP Address: Collected at the time of consent for verification and security purposes.
  • Log Data: Server logs that record requests made to the Platform, including timestamps, referring URLs, and error data.

2.3 Cookies and Local Storage

We use cookies and browser local storage to support the functionality of the Platform. These technologies are used solely for operational purposes such as authentication, session management, user preferences, and form auto-save. We do not use tracking technologies, pixel tags, or analytics scripts to monitor your behavior on the Platform.

  • Authentication and Preferences Cookies: Used to authenticate your session (login) and store user interface preferences. These cookies are required for the Platform to function properly.
  • Local Storage: Used to auto-save form progress and store user preferences locally in your browser. This data remains on your device and is not transmitted to our servers.

You may control cookies through your browser settings; however, disabling cookies may prevent you from logging in or using the Platform. You may clear local storage through your browser settings at any time.

3. Legal Bases for Processing

We process your personal information based on the following legal grounds:

  • Consent: You provide affirmative consent to the recording and processing of your interview and application materials when you begin the interview process.
  • Contractual Necessity: Processing is necessary to perform our obligations under the Terms of Service, including evaluating your application.
  • Legitimate Interests: We have a legitimate interest in operating and improving the Platform, preventing fraud, and ensuring security, provided these interests are not overridden by your rights and freedoms.
  • Legal Obligations: Processing may be necessary to comply with applicable laws, regulations, or legal processes.

4. How We Use Your Information

We use the information we collect for the following purposes:

  • Process and evaluate your application
  • Record and store video interviews for recruiting and evaluation purposes
  • Store and review your pitch deck and supporting documents
  • Communicate with you about your application status
  • Operate, maintain, and improve the Platform and our services
  • Detect, prevent, and address fraud, security incidents, and technical issues
  • Generate anonymized, aggregate statistics about Platform usage (such as application completion rates)
  • Comply with legal obligations and enforce our Terms of Service

We do not use your personal information for automated decision-making or profiling that produces legal or similarly significant effects without human review.

5. Data Retention

5.1 Video Recordings

Interview video recordings are retained for a maximum of 180 days (6 months) from the date of recording. After this period, video files are automatically and permanently deleted from our systems and any backup storage.

5.2 Application Data

Application data (excluding video recordings) is retained for the duration needed to complete the evaluation process, plus any applicable legal retention period. After the evaluation process concludes and any legal retention period expires, data is deleted upon your request or in accordance with our standard data lifecycle procedures.

5.3 Pitch Decks and Documents

Uploaded pitch decks and supporting documents are retained for the duration of the evaluation process and may be shared with the hiring organization for review purposes. They are deleted upon your request or at the end of the applicable retention period.

5.4 Aggregate Statistics

When personal data is deleted, we may retain anonymized aggregate statistics (such as completion rates and response distributions) that cannot be used to identify any individual. Such anonymized data is not considered personal information and is not subject to deletion requests.

6. Information Sharing and Disclosure

We do not sell your personal information. We may share your information with the following categories of recipients:

  • Hiring Organization: The company or program you are applying to will have access to your application, interview recordings, pitch deck, and evaluation results. Once shared, the hiring organization’s use of your information is governed by its own privacy practices.
  • Service Providers: Third-party vendors that help us operate the Platform under contractual obligations to protect your data, including:
    •  Google Cloud Platform (database, storage, and infrastructure)
    •  Resend (email delivery)
  • Legal Requirements: We may disclose your information when required by law, regulation, or legal process, or when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others, investigate fraud, or respond to a government request.
  • Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.

7. Data Security

We implement appropriate technical and organizational measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction, including:

  • Encryption of data in transit (TLS) and at rest
  • Role-based access controls and multi-factor authentication for internal access
  • Regular security assessments and vulnerability testing
  • Secure deletion of expired data using industry-standard methods
  • Incident response procedures for potential data breaches

No method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially reasonable means to protect your personal information, we cannot guarantee its absolute security.

8. International Data Transfers

Your personal information is stored and processed in the United States. If you are accessing the Platform from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction. By using the Platform and providing your information, you consent to this transfer. Where required by applicable law, we will implement appropriate safeguards (such as Standard Contractual Clauses) to protect your information in connection with cross-border transfers.

9. Your Rights and Choices

9.1 General Rights

Depending on your jurisdiction, you may have some or all of the following rights with respect to your personal information:

  • Right to Access: Request a copy of the personal information we hold about you.
  • Right to Correction: Request correction of inaccurate or incomplete personal information.
  • Right to Deletion: Request deletion of your personal data, subject to legal retention obligations. You may request:
    •  Recordings only: Remove video recordings while keeping your application on file.
    •  Full deletion: Remove all personal data including your application, interview recordings, pitch deck, and all associated data.
  • Right to Data Portability: Where technically feasible, request that we provide your personal information in a structured, commonly used, and machine-readable format.
  • Right to Withdraw Consent: Withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing conducted prior to withdrawal, but may affect your ability to continue participating in the evaluation process.
  • Right to Non-Discrimination: We will not discriminate against you for exercising any of your privacy rights.

9.2 How to Exercise Your Rights

To exercise any of the above rights, you may contact us at ask@peak6trials.com or use the data deletion request feature in the Platform. We will respond to verifiable requests within 45 days of receipt, unless an extension is required, in which case we will notify you of the reason and the expected response time (not to exceed an additional 45 days).

9.3 Verification

To protect your privacy and security, we may take reasonable steps to verify your identity before fulfilling your request. Verification may include confirming your email address, matching information you provide against information we have on file, or other methods appropriate to the nature of the request.

9.4 Right to Appeal

If we deny your privacy request in whole or in part, you have the right to appeal that decision by contacting us at ask@peak6trials.com with the subject line “Privacy Request Appeal.” We will respond to your appeal within 60 days. If your appeal is denied, you may contact your applicable data protection authority or state attorney general.

9.5 Authorized Agents

You may designate an authorized agent to submit a privacy request on your behalf. To do so, you must provide the agent with written authorization and we may require you to verify your identity directly with us before we fulfill the agent’s request.

10. California-Specific Disclosures (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA/CPRA”). This section supplements the rest of this Privacy Policy.

10.1 Categories of Personal Information

In the preceding 12 months, we have collected the following categories of personal information:

10.2 Sale and Sharing

We do not “sell” or “share” (as those terms are defined under the CCPA/CPRA) your personal information to third parties for monetary or other valuable consideration, and have not done so in the preceding 12 months.

10.3 Sensitive Personal Information

We do not collect or process “sensitive personal information” as defined by the CCPA/CPRA for purposes other than those permitted under the statute.

10.4 California Rights

In addition to the rights described in Section 9, California residents may exercise their rights under the CCPA/CPRA by contacting us at ask@peak6trials.com. You may also designate an authorized agent as described in Section 9.5.

11. Biometric Information Notice

Video recordings collected through the Platform may capture your facial geometry, likeness, and voice. We do not use interview recordings to extract, collect, or store biometric identifiers or biometric information as defined under the Illinois Biometric Information Privacy Act (BIPA) or similar state laws. We do not use facial recognition technology, voiceprint analysis, or any other biometric scanning or conversion technology on your interview recordings. Your video recordings are used solely for the evaluation purposes described in this Privacy Policy and are subject to the retention and deletion terms set forth in Section 5.

12. Do Not Track Signals

Some web browsers transmit “Do Not Track” (DNT) signals to websites. The Platform does not use analytics or behavioral tracking technologies, so DNT signals do not change your experience on the Platform. We do not track your browsing activity across third-party websites.

13. Children’s Privacy

The Platform is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will take steps to delete that information as quickly as possible. If you believe we may have collected information from a child under 18, please contact us at ask@peak6trials.com.

14. Data Breach Notification

In the event of a data breach involving your personal information that poses a risk of harm, we will notify you and applicable regulatory authorities as required by law. Notification will be provided without unreasonable delay and in accordance with applicable state and federal breach notification requirements.

15. Third-Party Links

The Platform may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of those third parties. We encourage you to review the privacy policies of any third-party sites you visit.

16. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the revised policy on the Platform and updating the “Last Updated” date above. If we make material changes that significantly affect how we handle your personal information, we will use commercially reasonable efforts to provide additional notice (such as by email, if you have provided an email address) before the changes take effect. Your continued use of the Platform after the revised policy becomes effective constitutes your acceptance of the changes.

17. Contact Us

If you have questions about this Privacy Policy, wish to exercise your data rights, or have concerns about how your information is being handled, please contact us at:

PEAK6 Group LLC
Email: ask@peak6trials.com

If you are not satisfied with our response, you may have the right to lodge a complaint with your applicable data protection authority.